2 017 Posti di lavoro per Executive Support in Italia

Overview

High-Level Assistant to a Senior Executive

This role presents an exceptional opportunity for a highly organized and adaptable individual to serve as a personal and executive assistant to a senior executive of a prestigious organization.

• Location: Milan, Italy
• Contract: Full-time, Permanent
• Working Hours: Monday to Friday, 9am - 5pm (with occasional weekend and out of hours flexibility)

• Provide high-level support across personal and professional tasks, in close collaboration with the Chief of Staff to streamline operations.
• Manage complex schedules and oversee property and household management.
• Ensure efficient communication and act as a trusted aide to the senior executive.

• Fluent in Italian and English.
• Background in personal / executive assistance, ideally within a family office, luxury travel / brand, or entrepreneurial / founder-led environment.
• Ability to manage multiple tasks efficiently while maintaining flexibility to last-minute changes.
• Strong written and oral communication skills, with a high level of discretion and confidentiality.
• Comfortable working in a fast-paced environment, adjusting to the senior executive's working style.

Overview

Due to an internal secondment, a position is available for a professional and diligent Team Administrator who excels in a dynamic environment. This role involves providing support to two members of our Executive Leadership Team and their teams: the Chief Quality Officer and the Practice, Quality and Risk team, and the Chief Strategy Officer and the Strategy and Growth team.

• Organise and coordinate meetings - bookings, calendars and related logistics
• Diary Coordination for Chief Quality Officer and Chief Strategy Officer
• Development of presentations and Slide Packs
• File and resources management - SharePoint
• Management and coordination of mini projects and improvement initiatives
• Assistance in orientation and support of incoming and outgoing team members
• Management and coordination of team events and travel arrangements
• Processing of purchase orders, invoices, & expense reconciliation - Basware

• Demonstrated experience in a similar position supporting at executive level - preferred
• Experience in Aged Care / Healthcare, Quality & Governance - Highly regarded
• Tertiary qualifications in Business Administration or equivalent working exp
• Ability to work collaboratively with team members and internal and external stakeholders
• Competent in using computer systems & MS Office suite including Power Point or related, with Advanced skills in Microsoft Outlook, Word, and Sharepoint preferred
• Willingness to obtain a Police Check

• Contratto di lavoro : Tempo indeterminato
• Retribuzione : €3.500,00 - €5.000,00 al mese
• Disponibilità : Dal lunedì al venerdì
• Retribuzione supplementare : Bonus

Due to an internal secondment, a position is available for a professional and diligent Team Administrator who excels in a dynamic environment. This role involves providing support to two members of our Executive Leadership Team and their teams: the Chief Quality Officer and the Practice, Quality and Risk team, and the Chief Strategy Officer and the Strategy and Growth team.

• Organise and coordinate meetings - bookings, calendars and related logistics
• Diary Coordination for Chief Quality Officer and Chief Strategy Officer
• Development of presentations and Slide Packs
• File and resources management - SharePoint
• Management and coordination of mini projects and improvement initiatives
• Assistance in orientation and support of incoming and outgoing team members
• Management and coordination of team events and travel arrangements
• Processing of purchase orders, invoices, & expense reconciliation - Basware

• Demonstrated experience in a similar position supporting at executive level - preferred
• Experience in Aged Care / Healthcare, Quality & Governance - Highly regarded
• Tertiary qualifications in Business Administration or equivalent working exp
• Ability to work collaboratively with team members and internal and external stakeholders
• Competent in using computer systems & MS Office suite including Power Point or related, with Advanced skills in Microsoft Outlook, Word, and Sharepoint preferred
• Willingness to obtain a Police Check

• Contratto di lavoro : Tempo indeterminato
• Retribuzione : €3.500,00 - €5.000,00 al mese
• Disponibilità : Dal lunedì al venerdì
• Retribuzione supplementare : Bonus

High-Level Assistant to a Senior Executive

This role presents an exceptional opportunity for a highly organized and adaptable individual to serve as a personal and executive assistant to a senior executive of a prestigious organization.

• Location: Milan, Italy
• Contract: Full-time, Permanent
• Working Hours: Monday to Friday, 9am - 5pm (with occasional weekend and out of hours flexibility)

• Provide high-level support across personal and professional tasks, in close collaboration with the Chief of Staff to streamline operations.
• Manage complex schedules and oversee property and household management.
• Ensure efficient communication and act as a trusted aide to the senior executive.

• Fluent in Italian and English.
• Background in personal / executive assistance, ideally within a family office, luxury travel / brand, or entrepreneurial / founder-led environment.
• Ability to manage multiple tasks efficiently while maintaining flexibility to last-minute changes.
• Strong written and oral communication skills, with a high level of discretion and confidentiality.
• Comfortable working in a fast-paced environment, adjusting to the senior executive's working style.

Overview

At Bending Spoons, we’re striving to build one of the all-time great companies. A company that serves a huge number of customers. A company where team members grow to their full potential. A company that functions at unparalleled levels of effectiveness and efficiency. A company that creates value for shareowners at an extraordinary rate. And a company that does so while adhering to high ethical standards.

To achieve this objective, we execute the following strategy: We acquire a digital business with untapped potential and make it as successful as we can by leveraging our platform—which comprises our expertise, technologies, data, brand, talents, and company culture. Then, we invest the proceeds into making our platform more powerful, and into acquiring new businesses. Thus, our strategy sees us combine an investor’s attention to capital allocation with the hands-on approach of an operator.

For a talented, driven, and collaborative individual, working at Bending Spoons is an opportunity to learn, make an impact, and progress their career at an exceptionally high rate. That’s our promise to such a candidate.

• Support selected Spooners by handling both personal and professional errands, helping them stay focused on their strategic priorities.
• Conduct thorough research on various topics relevant to the assisted Spooners, and distill findings into clear, concise reports.
• Organize travel experiences by coordinating transportation and accommodation for both business and personal trips.
• Manage communications with discretion and efficiency, responding to requests promptly.
• Take ownership of small projects from initial planning through to completion.

• Reasoning ability. Given the necessary knowledge, you can solve complex problems. You think from first principles, and structure your ideas sharply. You resist the influence of biases. You identify and take care of the details that matter.
• Drive. You’re extremely ambitious in everything you do—and your initiative, effort, and tenacity match the intensity of your ambition. You feel deeply responsible for your work. You hold yourself to a high—and rising—bar.
• Team spirit. You give generously and without the expectation of receiving in return. You support the best idea, not your idea. You're always happy to get your hands dirty to help your team. You’re reliable, honest, and transparent.
• Fluent English and Italian. You can read and write fluently both in English and in Italian.

• Incredibly talented, entrepreneurial teams. You’ll work in small, result-oriented, autonomous teams alongside some of the brightest people in your field.
• An exceptional opportunity for growth. We go to great lengths to hire individuals of outstanding potential—then, our priority is to put them in the ideal position to thrive. Spooners in their 20s lead products worth hundreds of millions of dollars. And if you’ve got what it takes, you’ll soon be playing an essential role in major projects, too.
• Competitive pay. Our pay packages are designed to attract and retain top professionals. This job has a competitive, top-of-industry salary. Pay grows rapidly as you accumulate experience and translate it into greater impact.

Permanent or fixed-term. Full-time.

Milan (Italy).

If you pass our screening, we’ll ask you to take on a few tests designed to assess how you approach unfamiliar problems. They’re challenging and may take several hours to complete. If you’re successful with those, we’ll invite you to a series of interviews.

We set the bar high and won't extend an offer until we're convinced we've found the right candidate. This is why a job may stay open for months or be reposted several times.

Studies suggest that women tend not to apply for a job if their CV isn’t a perfect fit. Here, talent takes precedence over experience. So if you like the role and think you could be awesome at it in time, go ahead and apply.

Bending Spoons is an equal opportunity and affirmative action employer. We consider for employment any applicant and provide reasonable accommodations for an individual with disabilities—just let us know through this form.

If you’ve applied before but didn't receive an offer, we recommend waiting at least one year before applying again.

Bending Spoons is a demanding environment. We’re extremely ambitious and we hold ourselves—and one another—to a high standard. While this tends to lead to extraordinary learning, achievement, and career growth, it also requires significant commitment.

To help you ramp up quickly and set yourself up for success, we recommend spending your first few months working from our Milan office, regardless of your long-term work location. It’s the best way to rapidly absorb our company culture and build trust with your new teammates. We’ll support you with generous travel and accommodation assistance. After that, you’re welcome to work from our offices in Milan or London, or remotely from approved countries—depending on what we agree at the offer stage.

If the role speaks to you and you’re excited to give your best, we’d love to hear from you. Apply now—we can’t wait to meet you.

Overview

Stiamo cercando la Personal Assistant dell'Office Executive Partner dell'ufficio di Milano.

La persona sarà dedicata esclusivamente al professionista e si occuperà di seguire la sua agenda business e personale.

• Seguire l'agenda business e personale del professionista.
• Gestire travelling, riunioni interne ed esterne, documenti inerenti al business e reportistica.

• Esperienza minima di 5 anni, meglio se superiore, in studi legali internazionali oppure società di Private Equity, consulenza o settore moda.
• Indispensabile un'eccellente conoscenza della lingua inglese e ottima padronanza del pacchetto Office.
• Flessibilità e spiccato senso della gestione delle priorità e problem solving.

Ottima opportunità di carriera.

Posizione: Personal Assistant all'Executive Partner

Overview

Borgo Lifestyle Group is a dynamic and rapidly growing company with a strong international presence in the luxury lifestyle industry. Our growth is fueled by a passion for creativity and a relentless pursuit of excellence. We are looking for like-minded individuals to join us in our vibrant work environment.

Based in Florence, the Borgo Lifestyle Group is a collection of luxury lifestyle companies which includes Borgo Santo Pietro, a 5-star luxury boutique hotel that includes two restaurants, Borgo Santo Pietro Saporium and Trattoria sull’Albero, and a holistic Spa; Saporium Firenze, a Michelin star restaurant in Florence; Yacht Satori, a custom yacht with the shape of a traditional schooner but all the amenities of a world-class racing yacht; PN Homes Constructions, a construction company specialised in the refurbishment of historic properties in Italy and the UK; Seed to Skin Tuscany, luxury skincare line known for Green Molecular Science products and spa-focused approach that can be found in the top spas and retailers worldwide.

To assist in this fast paced and vibrant environment, the Creative Director & Owner is seeking a full-time bilingual executive level Personal Assistant who will be based in the company’s head offices in Florence.

The ideal candidate has a strong negotiation and problem-solving skills. He / she needs to have an excellent sense of order and great taste.

• Work on a one-to-one basis on a variety of tasks related to owner’s working and private life.
• Manage diary and schedule meetings and appointments.
• Book and manage travel arrangements.
• Act as point of contact between the owner and internal / external collaborators and clients.
• Conduct sourcing of products, suppliers and negotiate prices.
• Deal with confidential information.

• High school diploma.
• A qualification as a Personal Assistant is advantageous.
• At least 3 years of experience as a Personal Assistant to a senior executive.
• Fluent level of English is required.
• Demonstrated experience in working independently to identify, analyse, and solve problems.
• Skilled and experienced in organization and time management to juggle multiple priorities with competing deadlines.
• Flexible and adaptable, with the ability to respond to last-minute changes.
• Excellent sense of taste.
• Proficient in the different computer programs (Office Suite, Google emails, etc) and numbers.
• Outstanding negotiation skills.
• Excellent written and verbal communication skills.
• Exceptional planning and time management skills.
• Strong problem-solving skills.
• Driving license is required.

Full time contract

Starting date: as soon as possible

Location: Florence, Tuscany (Italy)