179 Posti di lavoro per Administrative assistant in Milano

Position Overview Key Responsibilities

• Administrative Support: Manage schedules, coordinate meetings, and maintain calendars for the project team.
• Prepare and distribute project-related documentation, including reports, presentations, and correspondence.
• Assist with the preparation of project plans, timelines, and budgets.
• Communication and Liaison: Act as the primary point of contact for communication between Musco and local stakeholders, vendors, and partners in Italy.
• Translate documents and interpret conversations as needed between Italian and English.
• Ensure clear and accurate communication to facilitate smooth project execution.
• Logistics Coordination: Organize travel arrangements, accommodations, and event logistics for the project team.
• Track and manage project inventory, supplies, and equipment.
• Coordinate shipments and deliveries in compliance with project timelines.
• Documentation and Reporting: Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility.
• Compile and distribute regular status updates and progress reports to stakeholders.
• Support compliance with local regulations, permits, and project requirements in Italy.
• Team Support: Assist in resolving administrative or logistical challenges as they arise.
• Foster a collaborative and efficient team environment by anticipating and addressing team needs.
• Support additional tasks as assigned to ensure the project's success.

• Fluency in Italian and English (verbal and written) is mandatory.
• Proven experience in administrative roles, preferably in project or event management.
• Excellent organizational skills with attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Familiarity with Italian business culture, regulations, and practices is a plus.
• Flexibility to adapt to changing project needs and schedules.

At Musco, you’ll work on globally impactful projects and join a team committed to delivering excellence. This large scale international multi-sports project offers a unique opportunity to contribute to a historic event while leveraging your skills and language expertise in a collaborative, innovative environment.

To apply, please submit your resume and a cover letter detailing your qualifications and enthusiasm for this role. Applications will be accepted until February 28th, 2025.

Musco Lighting is an equal-opportunity employer, committed to fostering an inclusive and supportive workplace.

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Leadership Support Team, and be a valuable team specialist and individual contributor.

What You'll Do

Support three Vice Presidents with their respective administrative needs

Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)

Managing executive schedules to ensure sufficient time for task completion

Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items

Event coordination, including team operations for team building events and working onsite / offsite meetings

Partner with the Leadership Support Team to coordinate needs across the wider Affirm team

Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects

Familiarity working with engineering teams is desirable, but not required

What We Look For

2-4 years of relevant administrative experience

Ability to work independently as well as across various teams

Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment

Working knowledge of Google Suite, Microsoft Office, Navan, Zoom

Strong work ethic, professionalism, confidentiality, and good judgment

Ability to deal with conflict as well as give and receive feedback diplomatically

Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

In CEVA, la logistica è fatta di persone, ecco perché crediamo nello spirito di squadra:
incoraggiamo l'iniziativa e diamo spazio ai nostri talenti per crescere e avere opportunità di carriera. Siamo esperti di Supply Chain, la viviamo e respiriamo ogni giorno. Offriamo una vasta gamma di servizi nella Contract Logistics e nel Trasporto aereo, marittimo e su gomma grazie ai nostri 78.000 collaboratori, che operano in più di 160 paesi. In CEVA, siamo appassionati del nostro lavoro e siamo fieri del valore che offriamo ai nostri clienti. Come azienda stiamo crescendo ad un ritmo impressionante:
unisciti al nostro Team e corri insieme a noi!

Descrizione del ruolo:

Siamo alla ricerca di una risorsa da inserire in stage all’interno del team Trasporti. La persona selezionata fornirà supporto nelle attività amministrative e operative legate alla gestione quotidiana dei flussi logistici, contribuendo al monitoraggio delle spedizioni e alla gestione documentale.

Attività principali:

• Supporto nella gestione e archiviazione della documentazione di trasporto (DDT, CMR, fatture, ecc.)
• Inserimento e aggiornamento dati nei sistemi gestionali aziendali
• Collaborazione con i fornitori di trasporto per la raccolta e verifica delle informazioni
• Monitoraggio delle consegne e gestione delle eventuali anomalie
• Supporto nella predisposizione di reportistica periodica

Requisiti:

• Laurea triennale o in corso in Economia, Logistica, Ingegneria Gestionale o affini
• Buona conoscenza del pacchetto Office, in particolare Excel
• Precisione, organizzazione e attitudine al lavoro in team
• Buona conoscenza della lingua inglese

Cosa offriamo:

• Opportunità di apprendere in un contesto dinamico e internazionale
• Rimborso spese di 800 euro al mese e ticket pasto di 7 euro per day

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products (such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest, and Transitions), iconic brands that consumers love (such as Ray-Ban, Oakley, Persol, Oliver Peoples, Vogue Eyewear, and Costa), as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences (such as Sunglass Hut, LensCrafters, Salmoiraghi & Viganò, and the GrandVision network), and leading e-commerce platforms.

Join our global community of over 190,000 dedicated employees around the world in driving the transformation of the eyewear and eye care industry.

Discover more by following us on LinkedIn!

• Your #FutureInSight with EssilorLuxottica

Are you willing to pioneer new frontiers, foster inclusivity and collaboration, embrace agility, ignite passion, and make a positive impact on the world?

Join us in redefining the boundaries of what’s possible!

• Your role

We are looking for an Administrative Assistant who will be responsible for managing and overseeing administrative activities related to business travel and employee expenses for

• Satisloh
• in our plant of Settimo Milanese (MI). The role requires a strong focus on accuracy and adherence to company procedures, working closely with various departments to ensure an efficient operational flow.
• Main responsibilities
• Reviewing and recording employee expense reports, ensuring compliance with company policies.
• Preparing reports on business travel, monitoring, and managing employees' travel hours.
• Managing and recording corporate credit cards, ensuring proper usage and accurate documentation.
• Administering travel management portals and tools, including training internal users when necessary.
• Providing support for general administrative tasks and document/process management.
• Collaborating with other company functions for operational and organizational support activities.
• Main Requirements
• Degree in Economics, Administration, or related fields.
• Previous experience in similar roles (expense management, business travel, administration).
• Proficiency in IT tools, including Excel and administrative/travel management software or portals.
• Knowledge of SAP is preferred.
• Strong attention to detail, accuracy, and ability to work independently.
• Good organizational and problem-solving skills.
• Good command of the English language.
• What’s in it for you

In EssilorLuxottica, you are not defined just by your job title. Each career adventure is unique, but have a glimpse of the benefits and perks you can have by choosing us.

1. Access to our cutting-edge learning platform, Leonardo, and personalized development programs to help you grow professionally and personally.

2. Enjoy flexible work conditions with up to 50% flexibility, depending on role and function.

3. Access special offers for employees on a vast range of eyewear, eyecare products, and fashion apparel, so you can enjoy our world-class brands firsthand.

• Our Diversity, Equity and Inclusion commitment

We are committed to creating an inclusive environment for all employees. We celebrate diversity and provide equal opportunities to all, regardless of race, gender, ethnicity, religion, disability, sexual orientation, or any other characteristic that makes us unique.

Current job opportunities are posted here as they become available.

Musco Lighting , a global leader in sports, transportation, and infrastructure lighting solutions, is renowned for cutting-edge technology and unmatched industry expertise. We are currently seeking a Project Administrative Assistant to support our team in the Milan, Italy region on a high-profile international event project. This role will play a key part in coordinating the installation and commissioning of advanced lighting systems, ensuring smooth execution across all phases庸rom pre-sale planning to final project close-out. If you thrive in a fast-paced environment, have a keen eye for detail, and excel at meeting tight deadlines, we encourage you to apply and be part of our dynamic team.

• Manage schedules, coordinate meetings, and maintain calendars for the project team.
• Prepare and distribute project-related documentation, including reports, presentations, and correspondence.
• Assist with the preparation of project plans, timelines, and budgets.
• Communication and Liaison:
  • Act as the primary point of contact for communication between Musco and local stakeholders, vendors, and partners in Italy.
  • Translate documents and interpret conversations as needed between Italian and English.
  • Ensure clear and accurate communication to facilitate smooth project execution.
• Logistics Coordination:
  • Organize travel arrangements, accommodations, and event logistics for the project team.
  • Track and manage project inventory, supplies, and equipment.
  • Coordinate shipments and deliveries in compliance with project timelines.
• Documentation and Reporting:
  • Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility.
  • Compile and distribute regular status updates and progress reports to stakeholders.
  • Support compliance with local regulations, permits, and project requirements in Italy.
• Team Support:
  • Assist in resolving administrative or logistical challenges as they arise.
  • Foster a collaborative and efficient team environment by anticipating and addressing team needs.
  • Support additional tasks as assigned to ensure the project's success.

What you need to be successful:

• Fluency in Italian and English (verbal and written) is mandatory.
• Proven experience in administrative roles, preferably in project or event management.
• Excellent organizational skills with attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Familiarity with Italian business culture, regulations, and practices is a plus.
• Flexibility to adapt to changing project needs and schedules.