156 Posti di lavoro per Administrative assistant in Milano

Position Overview Key Responsibilities

• Administrative Support: Manage schedules, coordinate meetings, and maintain calendars for the project team.
• Prepare and distribute project-related documentation, including reports, presentations, and correspondence.
• Assist with the preparation of project plans, timelines, and budgets.
• Communication and Liaison: Act as the primary point of contact for communication between Musco and local stakeholders, vendors, and partners in Italy.
• Translate documents and interpret conversations as needed between Italian and English.
• Ensure clear and accurate communication to facilitate smooth project execution.
• Logistics Coordination: Organize travel arrangements, accommodations, and event logistics for the project team.
• Track and manage project inventory, supplies, and equipment.
• Coordinate shipments and deliveries in compliance with project timelines.
• Documentation and Reporting: Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility.
• Compile and distribute regular status updates and progress reports to stakeholders.
• Support compliance with local regulations, permits, and project requirements in Italy.
• Team Support: Assist in resolving administrative or logistical challenges as they arise.
• Foster a collaborative and efficient team environment by anticipating and addressing team needs.
• Support additional tasks as assigned to ensure the project's success.

• Fluency in Italian and English (verbal and written) is mandatory.
• Proven experience in administrative roles, preferably in project or event management.
• Excellent organizational skills with attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Familiarity with Italian business culture, regulations, and practices is a plus.
• Flexibility to adapt to changing project needs and schedules.

At Musco, you’ll work on globally impactful projects and join a team committed to delivering excellence. This large scale international multi-sports project offers a unique opportunity to contribute to a historic event while leveraging your skills and language expertise in a collaborative, innovative environment.

To apply, please submit your resume and a cover letter detailing your qualifications and enthusiasm for this role. Applications will be accepted until February 28th, 2025.

Musco Lighting is an equal-opportunity employer, committed to fostering an inclusive and supportive workplace.

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Leadership Support Team, and be a valuable team specialist and individual contributor.

What You'll Do

Support three Vice Presidents with their respective administrative needs

Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)

Managing executive schedules to ensure sufficient time for task completion

Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items

Event coordination, including team operations for team building events and working onsite / offsite meetings

Partner with the Leadership Support Team to coordinate needs across the wider Affirm team

Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects

Familiarity working with engineering teams is desirable, but not required

What We Look For

2-4 years of relevant administrative experience

Ability to work independently as well as across various teams

Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment

Working knowledge of Google Suite, Microsoft Office, Navan, Zoom

Strong work ethic, professionalism, confidentiality, and good judgment

Ability to deal with conflict as well as give and receive feedback diplomatically

Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

In CEVA, la logistica è fatta di persone, ecco perché crediamo nello spirito di squadra:
incoraggiamo l'iniziativa e diamo spazio ai nostri talenti per crescere e avere opportunità di carriera. Siamo esperti di Supply Chain, la viviamo e respiriamo ogni giorno. Offriamo una vasta gamma di servizi nella Contract Logistics e nel Trasporto aereo, marittimo e su gomma grazie ai nostri 78.000 collaboratori, che operano in più di 160 paesi. In CEVA, siamo appassionati del nostro lavoro e siamo fieri del valore che offriamo ai nostri clienti. Come azienda stiamo crescendo ad un ritmo impressionante:
unisciti al nostro Team e corri insieme a noi!

Descrizione del ruolo:

Siamo alla ricerca di una risorsa da inserire in stage all’interno del team Trasporti. La persona selezionata fornirà supporto nelle attività amministrative e operative legate alla gestione quotidiana dei flussi logistici, contribuendo al monitoraggio delle spedizioni e alla gestione documentale.

Attività principali:

• Supporto nella gestione e archiviazione della documentazione di trasporto (DDT, CMR, fatture, ecc.)
• Inserimento e aggiornamento dati nei sistemi gestionali aziendali
• Collaborazione con i fornitori di trasporto per la raccolta e verifica delle informazioni
• Monitoraggio delle consegne e gestione delle eventuali anomalie
• Supporto nella predisposizione di reportistica periodica

Requisiti:

• Laurea triennale o in corso in Economia, Logistica, Ingegneria Gestionale o affini
• Buona conoscenza del pacchetto Office, in particolare Excel
• Precisione, organizzazione e attitudine al lavoro in team
• Buona conoscenza della lingua inglese

Cosa offriamo:

• Opportunità di apprendere in un contesto dinamico e internazionale
• Rimborso spese di 800 euro al mese e ticket pasto di 7 euro per day

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products (such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest, and Transitions), iconic brands that consumers love (such as Ray-Ban, Oakley, Persol, Oliver Peoples, Vogue Eyewear, and Costa), as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences (such as Sunglass Hut, LensCrafters, Salmoiraghi & Viganò, and the GrandVision network), and leading e-commerce platforms.

Join our global community of over 190,000 dedicated employees around the world in driving the transformation of the eyewear and eye care industry.

Discover more by following us on LinkedIn!

• Your #FutureInSight with EssilorLuxottica

Are you willing to pioneer new frontiers, foster inclusivity and collaboration, embrace agility, ignite passion, and make a positive impact on the world?

Join us in redefining the boundaries of what’s possible!

• Your role

We are looking for an Administrative Assistant who will be responsible for managing and overseeing administrative activities related to business travel and employee expenses for

• Satisloh
• in our plant of Settimo Milanese (MI). The role requires a strong focus on accuracy and adherence to company procedures, working closely with various departments to ensure an efficient operational flow.
• Main responsibilities
• Reviewing and recording employee expense reports, ensuring compliance with company policies.
• Preparing reports on business travel, monitoring, and managing employees' travel hours.
• Managing and recording corporate credit cards, ensuring proper usage and accurate documentation.
• Administering travel management portals and tools, including training internal users when necessary.
• Providing support for general administrative tasks and document/process management.
• Collaborating with other company functions for operational and organizational support activities.
• Main Requirements
• Degree in Economics, Administration, or related fields.
• Previous experience in similar roles (expense management, business travel, administration).
• Proficiency in IT tools, including Excel and administrative/travel management software or portals.
• Knowledge of SAP is preferred.
• Strong attention to detail, accuracy, and ability to work independently.
• Good organizational and problem-solving skills.
• Good command of the English language.
• What’s in it for you

In EssilorLuxottica, you are not defined just by your job title. Each career adventure is unique, but have a glimpse of the benefits and perks you can have by choosing us.

1. Access to our cutting-edge learning platform, Leonardo, and personalized development programs to help you grow professionally and personally.

2. Enjoy flexible work conditions with up to 50% flexibility, depending on role and function.

3. Access special offers for employees on a vast range of eyewear, eyecare products, and fashion apparel, so you can enjoy our world-class brands firsthand.

• Our Diversity, Equity and Inclusion commitment

We are committed to creating an inclusive environment for all employees. We celebrate diversity and provide equal opportunities to all, regardless of race, gender, ethnicity, religion, disability, sexual orientation, or any other characteristic that makes us unique.

Current job opportunities are posted here as they become available.

Musco Lighting , a global leader in sports, transportation, and infrastructure lighting solutions, is renowned for cutting-edge technology and unmatched industry expertise. We are currently seeking a Project Administrative Assistant to support our team in the Milan, Italy region on a high-profile international event project. This role will play a key part in coordinating the installation and commissioning of advanced lighting systems, ensuring smooth execution across all phases庸rom pre-sale planning to final project close-out. If you thrive in a fast-paced environment, have a keen eye for detail, and excel at meeting tight deadlines, we encourage you to apply and be part of our dynamic team.

• Manage schedules, coordinate meetings, and maintain calendars for the project team.
• Prepare and distribute project-related documentation, including reports, presentations, and correspondence.
• Assist with the preparation of project plans, timelines, and budgets.
• Communication and Liaison:
  • Act as the primary point of contact for communication between Musco and local stakeholders, vendors, and partners in Italy.
  • Translate documents and interpret conversations as needed between Italian and English.
  • Ensure clear and accurate communication to facilitate smooth project execution.
• Logistics Coordination:
  • Organize travel arrangements, accommodations, and event logistics for the project team.
  • Track and manage project inventory, supplies, and equipment.
  • Coordinate shipments and deliveries in compliance with project timelines.
• Documentation and Reporting:
  • Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility.
  • Compile and distribute regular status updates and progress reports to stakeholders.
  • Support compliance with local regulations, permits, and project requirements in Italy.
• Team Support:
  • Assist in resolving administrative or logistical challenges as they arise.
  • Foster a collaborative and efficient team environment by anticipating and addressing team needs.
  • Support additional tasks as assigned to ensure the project's success.

What you need to be successful:

• Fluency in Italian and English (verbal and written) is mandatory.
• Proven experience in administrative roles, preferably in project or event management.
• Excellent organizational skills with attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Familiarity with Italian business culture, regulations, and practices is a plus.
• Flexibility to adapt to changing project needs and schedules.

• State/Province: Milano

La risorsa selezionata fornirà supporto all'HR Manager gestendo le attività di segreteria generale, organizzativa e amministrativa, con particolare attenzione alla gestione del personale.

Responsabilità principali:

• Gestione dei fascicoli del personale dipendente;
• Supporto nella digitalizzazione dei documenti e delle procedure HR;
• Comunicazioni con lo studio paghe per pratiche di assunzione, dimissioni, trasferte e trasferimenti;
• Pianificazione e organizzazione della formazione del personale;
• Supporto alle attività di selezione del personale e gestione del processo di onboarding;
• Gestione dei rapporti con enti esterni (es. università per tirocini);
• Supporto alle attività di payroll e amministrazione del personale;
• Predisposizione e gestione di modulistica interna;
• Redazione e traduzione (ITA/ENG) di documenti aziendali come report, presentazioni, lettere, statistiche;
• Supporto nell’organizzazione di eventi aziendali quando richiesto;
• Predisposizione di documentazione per l’accesso ai siti dei clienti.
• Diploma o Laurea triennale con indirizzo linguistico o in materie umanistiche;
• Esperienza di almeno 1 anno in contesti internazionali;
• Ottima conoscenza della lingua inglese, scritta e parlata (esperienza in traduzioni considerata un plus);
• Ottima padronanza dei principali strumenti informatici (Outlook, Excel, Word);
• Proattività nel raggiungimento degli obiettivi aziendali;
• Eccellenti capacità relazionali e comunicative;
• Precisione, flessibilità e spiccate doti organizzative.

AECOM: Un mondo di opportunità e benefici

Pacchetto retributivo competitivo : Retribuzione competitiva accompagnata da una serie di vantaggi esclusivi, tra cui lavoro ibrido, buoni pasto, programma di welfare, risorse per il benessere personale e la salute mentale, abbonamenti in palestra, assicurazione infortuni, laptop, smartphone, programma di assistenza ai dipendenti, assicurazione per viaggi di lavoro, premi di riconoscimento del servizio, piano di risparmio pensionistico.

Ufficio nel cuore di Milano : Ufficio in una posizione centrale, con facile accesso a tutte le comodità della città.

Flessibilità lavorativa : Offriamo opzioni di lavoro flessibili per aiutarti a mantenere un equilibrio ottimale tra vita lavorativa e privata.

Supporto per il trasporto pubblico : Ti aiutiamo a coprire i costi dei tuoi spostamenti quotidiani.

Cultura di equità, diversità e inclusione : La nostra cultura promuove un ambiente di lavoro inclusivo e rispettoso. Aecom Italia ha anche ottenuto la certificazione per la parità di genere.

Crescita e sviluppo professionale : Investiamo nel tuo futuro con programmi di formazione e sviluppo per aiutarti a raggiungere i tuoi obiettivi di carriera.

Contratto a tempo determinato per sostituzione maternità.

Tale offerta si intende rivolta ad entrambi sessi in ottemperanza al D.Lgs. 198/2006 e a persone di tutte le età e tutte le nazionalità, ai sensi dei decreti legislativi 215/03 e 216/03.

I dati personali saranno trattati nel rispetto del Regolamento UE 2016/679 (GDPR).

Overview

The search is for people protected by Law 68 of March 12, 1999 : targeted placement of people with disabilities and protected categories.

• Administrative assistant (85%)
• Assists the organizational unit with varied to complex correspondence, personnel records and documents, varied to complex reporting, travel itineraries, staff memberships, etc.
• Assists the organizational unit with more complex projects, which may include researching issues and drafting documents for review by the assigning staff member.
• Relieves the organizational unit of administrative work where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
• Answers varied to somewhat complex telephone inquiries and directs visitors as needed.
• Assists in the budgetary process for the organizational unit (Purchases for facilities in Oracle)
• Schedules, coordinates and maintains calendar and travel itineraries for one or more individuals within the organizational unit
• Meeting and event management support, including booking cabs, catering, meeting rooms, miscellaneous and support as needed
• Registration onboarding new employees, coding new badges and asset delivery, and outboarding outgoing employees
• Recording and filing expense reports, extracting employee travel and overnight allowances, and recording data on appropriate file shared with Finance colleagues
• Supporting the Sourcing colleague about the management of the company car fleet, sorting any fines, and sending car insurance according to company needs
• As needed, corporate cash keeping and related month-end closing.
• Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices.
• Performs other duties as directed.
• Backup office / Reception area (15%)
• Receiving incoming calls
• Receiving incoming couriers and preparing outgoing couriers
• Booking meeting rooms and checking that they are in order at the end of the meeting.
• Recording technical interventions on special register
• Sorting mail both delivered to reception and taken from the box at the entrance
• Registration of visitors on IVisitor
• On request, sending telegrams

• Higher Secondary Education plus generally three to five years of related administrative assistant experience.
• Fluent Italian language skills (written & verbally)
• English language skills (good knowledge)
• Demonstrated ability to use various PC-based software packages for moderately complex word processing, graphics and spreadsheets.
• Good organizational skills, problem solving and self control are required

A global leader in applied safety science, UL Solutions (NYSE : ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers’ products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

GL events è un leader globale nei servizi per eventi, operando in oltre 20 paesi nei settori congressi, eventi corporate, sportivi e fiere. Supportiamo clienti pubblici e privati in ogni fase, dalla strategia alla realizzazione, contribuendo allo sviluppo economico dei territori. Con un fatturato di 1,315 miliardi di euro nel 2022, siamo quotati su Euronext Paris. Entra nel nostro team e porta il tuo talento nel mondo degli eventi!

GL events Italia S.r.l. per i suoi uffici di Milano sta cercando una / un

Obiettivi del ruolo

In qualità di Finance & Administrative Assistant, riporterai al Direttore Finanziario e fornirai supporto operativo al team Finance & Accounting nella gestione quotidiana di attività amministrative, contabili e di controllo. Inserita nel contesto dinamico e internazionale del progetto Milano Cortina 2026, la risorsa contribuirà attivamente all’efficienza e precisione dei processi finanziari aziendali.

Responsabilità principali

• Inserimento e aggiornamento anagrafiche clienti, fornitori e articoli
• Creazione ed emissione ordini di acquisto (PO)
• Creazione di fiere e stand fieristici
• Verifica e registrazione delle fatture passive
• Emissione di fatture attive e gestione del ciclo di fatturazione
• Riconciliazioni bancarie e monitoraggio dei movimenti finanziari
• Supporto nelle attività di chiusura mensile e rendicontazione
• Archiviazione della documentazione contabile e amministrativa
• Collaborazione con i diversi reparti interni per la raccolta e verifica dati
• Comunicazione diretta con fornitori e clienti per questioni amministrative
• Supporto nella preparazione di documentazione per audit interni / esterni
• Diploma in Ragioneria o Laurea triennale in Economia, Amministrazione o discipline affini
• Esperienza di 2-3 anni in un ruolo analogo (preferibilmente in contesti strutturati)
• Ottime competenze informatiche (Excel, strumenti collaborativi, software gestionali)
• Buona conoscenza dell’inglese e / o del francese
• Capacità di mantenere un’elevata attenzione ai dettagli, anche sotto pressione
• Precisione, affidabilità e senso di responsabilità
• Organizzazione e gestione delle priorità
• Comunicazione chiara e professionale
• Adattabilità a contesti in evoluzione
• Spirito di squadra
• Proattività e autonomia
• Opportunità concreta di crescita in un progetto di portata internazionale
• Ambiente di lavoro dinamico, collaborativo e stimolante
• Contratto a tempo determinato con inizio immediato

Entrare a far parte del nostro team significa lavorare in un ambiente stimolante e internazionale,che opera in un settore caratterizzato da passione, innovazione e dinamicità. Ogni giorno avrai l’opportunità di crescere professionalmente e contribuire al successo di un’azienda in forte espansione, dove ciascuno può fare la differenza.